Review Applications

This handbook is still very much a work in progress. We welcome your feedback if you’d like to volunteer to help. But please know this isn’t completed or fully updated. Thank you!

Learn WordPress Team

Discussion Group Leader Vetting Discussion Group Leader Vetting

All discussion group leader applications should be reviewed by at least two contributors. This helps to make sure that we’re fairly and equally evaluating all submissions and mimics the process followed by many of the WordCamp organizers in the community. 

Please note: We have observed that successful discussion group leaders have had significant experience organizing and speaking at WordPress meetups or WordCamps before. So while evaluating discussion group leader applications, it might be helpful to give weightage to past speaking experience. 

When evaluating a discussion group leader application, check for these factors:

  • Vet the applicant thoroughly based on the social media profiles they have provided. The applicant will be representing WordPress officially through their videos, and should meet the same criteria for WordCamp and Meetup organizers, to organize Learn WordPress workshops and discussion groups. To summarize:

If you found evidence of any violations of these guidelines, we will have to reject the application.

  • Make sure that the applicant has been using WordPress for at least a year, or has demonstrable knowledge through contributions to the community. 
  • Bonus points if the applicant is a Meetup or a WordCamp organizer/speaker and has significant experience organizing and/or speaking at online events. 
  • Has the applicant organized any online meetups before? If so, this experience could come in handy while organizing a discussion group. 
  • If the applicant has past speaking experience, review their videos on YouTube, WordPress.tv, or the platform where they are hosted. On a case-by-case basis, it might help to reach out to them to share videos of any past events they have hosted so that we can review their work and see if they could be successful as a discussion group leader.
  • If the applicant has listed that they would like to organize discussion groups for a particular workshop, ask them to share more details about why they would like to organize discussion groups for that workshop.

If you determine that a participant does not meet the criteria for representing WordPress, even if they have good speaking experience, we cannot onboard them as a Discussion group leader. 

If the applicant meets the criteria to representing WordPress, but if we cannot verify their speaking experience or if we are not confident of their abilities to lead discussion groups, we can decline their application but request that they reapply at a later date after improving their speaking skills. 

If the applicant has met all the requirements, we can successfully onboard them as a discussion group leader! 

Other resources: 

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Workshop Applications Workshop Applications

All workshop applications should be reviewed by at least two contributors. This helps to make sure that we’re fairly and equally evaluating all submissions and mimics the process followed by many of the WordCamp organizers in the community.

When evaluating a workshop submission, check for these factors:

  • Vet the applicant thoroughly based on the social media profiles they have provided. The applicant will be representing WordPress officially through their videos, and should meet the same criteria for WordCamp and Meetup organizers, to organize Learn WordPress workshops and discussion groups. To summarize:

If you found evidence of any violations of these guidelines, we cannot onboard them as a workshop presenter.

  • Make sure that the applicant has been using WordPress for at least a year, or has demonstrable knowledge through contributions to the community. It might be helpful to check if the applicant has significant knowledge in the topic they are presenting – if the topic is complex. Bonus points if the applicant is a Meetup or a WordCamp organizer/speaker and has significant experience organizing and/or speaking at online events.
  • If the applicant has past speaking experience, review their videos on YouTube, WordPress.tv, or the platform where they are hosted. On a case-by-case basis, it might help to reach out to them to share videos of any past events they have hosted.
  • The workshop proposal should well-thought-out. An ideal proposal should have:
    • A short headline explaining what the workshop will be about
    • A brief but clear description explaining what the workshop is about and what it will cover. 
    • Learning objectives listed in bullet points (at least three points)
    • Comprehension questions listed in bullet points (at least three)
  • The Learn WordPress project accepts workshops in multiple languages. If the workshop language is not in English, use a translation to understand the content, along with other criteria to vet the applicant. It is recommended that you also seek the help of a community member from the related locale or who speaks the language to review the application and video before approving the workshop.
  • Look for other similar topics in the same language on Learn WordPress. We try not to have multiple workshops on similar topics in Learn. If there already is a workshop on a similar topic in Learn, reach out to the applicant and ask them about how they propose to make their workshop different from existing Learn WordPress workshops. 
  • When a workshop is approved, be sure to send an A/V Release form to the speaker. To do this, you can ask for help from a Community Deputy in the #community-team channel.

If you determine that a participant does not meet the criteria for representing WordPress, even if their topic is good, we cannot onboard them as a speaker. Likewise, if you determine that a workshop doesn’t meet the related criteria, you can change the workshop status from Needs Vetting to Declined and email the applicant that the workshop has been declined.

If you’re not sure about the validity of the proposed contents, contact Training Team on their Slack channel (#training).

In the case that a workshop or speaker meets the criteria, change the workshop status from Needs Vetting to Approved for Video. Then, reach out to the workshop applicant via email through the Learn HelpScout account.

Approving the workshop video

Once the applicant has submitted a video for their Learn WordPress workshops, it’s the job of application reviewers to review the video. 

Please note: We do not expect exceptional production quality from applicants with fancy graphics, crisp video (even though it’s great if participants can work it out). In short, any workshop video where a participant is able to clearly understand the contents being covered without any confusion and does not have any mistakes in the content is welcome! 

The workshop video should meet the following criteria:

  • The video should not be more than 90 minutes long. Anything more than that should be split into two parts (two separate workshops).
  • The video should be in HD quality (at least 720p or 1080p) and should be clear. The audio recording in the video should also be loud and clear. 
  • The video should not be a monologue with the applicant speaking to the camera throughout. Sprucing it up with text, images, slides, etc. is preferred as it makes the content engaging. The language in the workshop should also be clear and jargon-free. 
  • If the applicant is sharing a demo, screen shares are preferred. 
  • If the applicant is using any code as part of the workshop, it should be shared along with the video, to be listed with the workshop.
  • While this is not a requirement at this time, bonus points if the applicant shares captions along with the video.
  • Review the workshop video content for any factual inaccuracies. 
  • In case the workshop video is not in a language you are familiar with, reach out to trusted members of the community who speak that language to seek their help in reviewing the contents for accuracy. 

Additionally, please ensure that the participant submits up to 5 multiple choice quiz questions along with their workshop video. In case they have not submitted them already, please follow-up with them, and ask them to provide the same.

If a speaker is approved, but the video doesn’t meet the standards, reviewers should: 

  • Clearly specify what needs to change, and offer resources or suggestions on how to fix it.
  • Work with the speaker within reason to help them rectify any problems.
  • If the speaker is unable to meet the specifications, we can place the workshop on hold for up to 2 months, at which point someone else can submit and finalize a similar workshop or topic idea. 

Other resources: